Data Privacy & Visibility

Understanding what data is visible to whom in your organization

Last Updated: July 18, 2025

Transparency and privacy are core to how Sentra works. This page explains exactly what data different roles in your organization can access, how we process information, and what protections are in place.

What is "Company Memory"?

Company memory is Sentra's shared knowledge base containing summaries, decisions, and action items from meetings, check-ins, and other data sources. It helps teams stay aligned by acting as a shared source of truth.

Key Privacy Principle

Raw sensitive data (like full transcripts) stays with the people who generated it. Workspace admins and external team members only see processed insights and summaries.

Data Sources & Privacy Levels

Meeting Data

Private Meetings

Any participant can mark a meeting as PRIVATE by typing @sentra private in the meeting chat during a meeting, or marking it private post-meeting on the web dashboard. Private meetings are never added to company memory and remain visible only to participants.

What We Collect

  • Meeting transcripts
  • Participant list

What We Generate

  • Summary
  • Key decisions
  • Status updates
  • Action items

What event participants can see

  • ✓Full meeting transcript
  • ✓AI-generated summary and insights
  • ✓Action items and key decisions
  • ✓Can share with specific non-participants

What non-participant workspace members can see

Admins
  • ✓Public meeting notes and summaries
  • ✓Any meeting shared with them
  • ✕No access to private meetings at all
Members
  • ✓Access to meetings they attended
  • ✓Any meeting shared with them
  • ✕No access to other meeting notes or transcripts
  • ✕No access to private meetings at all

AI Processing

Summary generation, action item extraction

Additional Privacy Controls

Data Retention

  • Private meetings are never added to company memory
  • You can request deletion anytime

Encryption & Security

  • End-to-end encryption in transit
  • AES-256 encryption at rest
  • SOC 2 Type II compliant
  • Regular security audits

Your Rights & Controls

  • ✓

    Access Your Data

    Download all your data at any time by contacting us at contact@sentra.app

  • ✓

    Delete Your Data

    Request immediate deletion of specific recordings or all data

  • ✓

    Control Sharing

    Choose what insights are shared with your team and workspace admins

Questions or Concerns?

We're committed to transparency. If you have questions about data privacy or want to exercise any of your rights, reach out to us.

Email: contact@sentra.app

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