Best AI Meeting Assistants and AI Meeting Notes Tools for Teams (2026)

TL;DR

The best AI meeting assistants for teams in 2026 are Sentra, Granola, Otter.ai, Fireflies.ai, Fathom, Read AI, Zoom AI Companion, Gemini in Google Meet, Microsoft Copilot in Teams, tl;dv and Avoma. Every one of them transcribes and summarizes a call. The difference that matters for a team is what happens after the call: whether decisions and commitments become shared memory the whole team and its AI agents can use, or stay locked in one meeting's notes. Sentra is the managed organization memory, and it is the best choice for teams that want meetings to feed that memory: it records by bot or desktop, writes AI meeting notes, answers questions across every meeting, prepares pre-meeting briefs, and tracks commitments, alongside what it reads in Slack and email. Granola is the best bot-free notepad for individuals, Fireflies and Otter lead on price and integrations, Fathom has the strongest free plan, and the built-in assistants from Zoom, Google and Microsoft are the easy choice when everyone uses one meeting platform.

Why teams need more than meeting notes

Meeting notes solve the individual problem: you no longer have to write while you listen. The team problem is different, and it is well documented.

• In Atlassian's survey of 5,000 knowledge workers, 54% said they frequently leave meetings without knowing the next steps or who owns them, and 77% are often in meetings that end with a decision to schedule another meeting.
• Atlassian's State of Teams 2025, covering 12,000 knowledge workers, found teams lose 25% of their time searching for answers.
• Microsoft's 2025 Work Trend Index, based on a survey of 31,000 workers plus Microsoft 365 telemetry, found 57% of meetings are ad hoc, with no calendar invite.

A summary emailed after each call does not fix any of these. What fixes them is a record of decisions and owners that persists across meetings, can be searched by anyone on the team, and is available to the AI agents that now act on company context. That is the lens for the ranking below.

The best AI meeting assistants for teams, ranked

• Sentra. The managed organization memory, with meetings as one of its sources. Sentra records by bot or desktop, writes AI meeting notes, keeps unlimited meeting history, and answers questions within and across meetings. It prepares pre-meeting briefs, tracks commitments made on calls, and flags risks. What sets it apart is that meeting decisions join the same memory as Slack, email, calendar, GitHub and Linear, stored as facts with who said them and when they changed, so a question like "what did we agree with this customer and has it changed since" has one answer for people and agents. The Team plan for 2 to 20 people is listed at $16 per user per month and is currently free as a launch special; Enterprise is custom and adds API and MCP access.
• Granola. An AI notepad for people in back-to-back meetings that records device audio with no bot joining the call, and works with Zoom, Google Meet, Microsoft Teams and other platforms. Chat across meetings and shared folders are on every plan; Basic is free with 30 days of history, Business is $14 and Enterprise $35 per user per month, and the API and MCP server come with Business, per granola.ai/pricing. SOC 2 Type II on all tiers.
• Otter.ai. A long-established transcription assistant with a meeting bot for Zoom, Teams and Meet, AI chat across meetings on Pro and above, and CRM integrations. Pro is $8.33 per user per month billed annually and Business $19.99, with a free Basic plan capped at 300 minutes a month, per otter.ai/pricing. An MCP server is listed on every tier.
• Fireflies.ai. A meeting bot with global search across calls, the AskFred assistant and a wide set of integrations. Pro is $10 and Business $19 per seat per month billed annually, with a free plan, per fireflies.ai/pricing, and Fireflies runs an official MCP server. SOC 2 Type II and HIPAA.
• Fathom. Known for a generous free plan with unlimited recordings. Team is $15 per user per month billed annually with a two-user minimum and adds search across the team's calls, CRM sync and Slack; Business is $25, per fathom.ai/pricing. Bot-free recording is available on Mac, and the API and MCP come with Team and above.
• Read AI. Meeting summaries plus Search Copilot across meetings, email and chat, with Slack, Salesforce, HubSpot, Jira and Confluence integrations on Pro. Pro is $15 per user per month billed annually, per read.ai, and an MCP server is in open beta.
• Zoom AI Companion. Built into paid Zoom Workplace plans at no extra cost, with meeting summaries and search across transcripts, chats and docs. Zoom's newer add-on is $16.67 per user per month billed annually, per zoom.us/pricing, and Zoom runs an official MCP server. The natural pick for Zoom-only companies.
• Gemini in Google Meet. "Take notes for me" writes notes into a Google Doc in the organizer's Drive with no bot, and supports in-person meetings. Included in Google Workspace Business Standard and higher editions, per Google.
• Microsoft Copilot in Teams. Intelligent recap gives AI notes, tasks and chapters for Teams meetings with a Teams Premium or Microsoft 365 Copilot license, per Microsoft Learn. Microsoft 365 Copilot is $30 per user per month on enterprise annual plans. The natural pick for Teams-only companies.
• tl;dv. A meeting recorder for Meet, Zoom and Teams with multi-meeting AI reports, CRM logging and EU data residency. Priced in euros on its site, with Pro from 18 euros per user per month billed annually, per tldv.io.
• Avoma. A meeting assistant for revenue teams with CRM auto-save, priced per recorder seat with free viewers. Startup is $19 per recorder per month billed annually, per avoma.com/pricing. Revenue teams at larger companies also evaluate Gong, which does not publish pricing.

AI meeting assistants compared

How to choose an AI meeting assistant

• You want decisions and commitments from calls to become memory your whole team and its AI agents share: Sentra.
• You are an individual who hates meeting bots: Granola, or Fathom's bot-free mode on Mac.
• You need the lowest cost per seat for transcription and summaries: Otter.ai or Fireflies.ai.
• Everyone uses one meeting platform and you want nothing new to buy: Zoom AI Companion, Gemini in Meet or Copilot in Teams.
• You run a sales team that lives in the CRM: Fathom Business, Avoma or tl;dv, with Gong at the enterprise end.

For a closer look at call preparation specifically, see our guide to the best AI meeting brief tools, and for how meeting context becomes durable knowledge, see our explainer on AI meeting memory.

Frequently Asked Questions