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People & HR

Managers who haven't 1:1'd a report recently

Coverage gaps across the org: the simplest possible care signal.

Best for
People-ops weekly
Primitives
CalendarsOrg GraphCoverage
Token savings
49%

The prompt

You are auditing 1:1 coverage across the company. Using Sentra: 1. Walk the org graph — every manager and every direct report. 2. For each pair, find the most recent calendar event Sentra confidently classifies as a 1:1 (recurring or one-off). 3. Flag any pair whose last 1:1 was more than 21 days ago. Output: - Table: manager · report · last 1:1 · days since · notes (e.g. "report joined < 30 days ago", "manager on PTO"). - A short summary: which teams have the worst coverage, and which managers are systematically missing 1:1s with multiple reports. - A polite, ready-to-send Slack DM template the People team can adapt.

See it work

Run it from

ClaudeCursorChatGPTAny agent · MCP

How it runs

  1. 01Copy the prompt into any agent connected to Sentra over MCP.
  2. 02The agent reads the company memory, scoped to what you are allowed to see.
  3. 03One grounded answer comes back, with every line traceable to its source.

Or automate it with Actions

The same prompt runs as a Sentra Action: on a schedule, or on a semantic trigger. Output lands in Slack or email, and every send waits for your approval.

Trigger idea: people-ops weekly

Sentraover MCPManagers with reports unseen for 4+ weeks

Coverage gaps · last 6 weeks

3 managers, 5 reports

calendar · 6 weeks

The longest gap is six weeks. Two of the five reports also show declining thread activity in the same window.

The one to act on

composite

One report in the gap list also appears in the attrition-signal cluster from the survey follow-ups.

Context

All three managers absorbed extra reports in the July reorg; the gaps started within two weeks of it.

The prompt above becomes this. Fictional data, real mechanics: every line cites the meeting, thread, or record it came from.

Without Sentra

  1. 01Pull the org graph from HRIS — every manager and direct report.
  2. 02For each pair, query the calendar API for recurring events. Filter to 1:1-shaped sessions by reading titles and attendees.
  3. 03Pull the latest occurrence of each pair's 1:1.
  4. 04Flag any pair whose last 1:1 was more than 21 days ago.
  5. 05Cross-check PTO calendars to avoid false positives.
  6. 06Compose the table.

~55,000 tokens

With Sentra

  1. 01Walk the `Actor` org graph.
  2. 02For each manager-report pair, query the latest `Interaction` typed as 1:1.
  3. 03Flag pairs > 21 days stale, with notes (new joiner, PTO) already attached.
  4. 04Compose the table and the suggested Slack DM.

~28,000 tokens

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